2018-06-07

Purchasing Assistant
Job Opportunity at Lehman's Hardware

Posted on Jun 7

Location: Dalton, OH
Job Type: Full Time
Job ID: W4161257

Purchasing Assistant

 

Position Summary & Purpose:  

 

The Purchasing Assistant will be responsible for buying merchandise for resale to consumers at the wholesale or retail level, including both durable and non-durable goods.  The Purchasing Assistant will also be expected to analyze past trends, sales records, price and quality of merchandise to determine repurchase quantities.  The Purchasing Assistant must also ensure that all replenishment orders placed and authorized for payment are done so in accordance to contractual agreements.  The Purchasing Assistant will assist the Inventory and Analytics Department maintain an acceptable level of inventory while ensuring all areas of the business sustain products for consumer purchase across the retail, direct and wholesale sales divisions of Lehman’s. 

 

Duties & Responsibilities:

Tasks:

•   Create and send Purchase Orders based on analysis and monitoring of sales records, trends and economic conditions to anticipate consumer buying patterns and determine what the company will sell and how much inventory is needed.

•   Create and print Transfer Documents.

•   Confirm the Vendor has received each Purchase Order, record the expected ship date, and follow up with Vendor when necessary.

•   Authorize payment of invoices or return of merchandise.

•   Process returned and defective items and file Credit and Defective Purchase Orders.

•   Resolve incorrect or damaged shipments with Vendors, Accounting, and Receiving.

•   Work with the vendor and freight forwarder to make sure all required paperwork is available to Customs when International Purchase Orders arrive at Customs.

•   Any other tasks as required.

Essential Functions:

•   Use computers to organize and locate inventory, and operate spreadsheet and word processing software.

•   Create and send Purchase Orders based on analysis and monitoring of sales records, trends and economic conditions to anticipate consumer buying patterns and determine what the company will sell and how much inventory is needed.

•   Confer with sales and purchasing personnel to obtain information about customer needs and preferences.

•   Negotiate transportation arrangements for merchandise.

•   Confirm the Vendor received the sent Purchase Orders and record the expected ship date and follow up with Vendor when necessary.

•   Solve and process incorrect, defective, or damaged shipments with Vendors, Accounting and Receiving.

•   Authorize payment of invoices or return of merchandise.

•   Create and print Transfer Documents.

•   Set up new Vendors and SKU's.

•   Be a contact for the Vendo­r with Lehman's.

•   Monitor and follow applicable laws and regulations.

•   Attend meetings, trade shows, conferences, conventions, and seminars to network with people in other purchasing departments.

•   Arrange the payment of duty and freight charges.

•   Work with the Vendor and Freight Forwarder to make sure all required paperwork is available to Customs when International Purchase Orders arrive at Customs

 

Other Duties as Assigned

 

Qualifications:

 

Education

  • ·         High School Diploma (GED or High School Equivalence Certificate)

 

Experience

  • ·         6 months – 1 year previous work related skill, knowledge, or experience required
  • ·         Lehman’s will provide additional on-the-job Lehman’s specific training to chosen candidate

 

Technical Skills

  • ·         Knowledge and understanding of, but not limited to, the following software:
    • o   Microsoft Office
    • o   Microsoft Dynamics AX
    • ·         Knowledge and understanding of, but not limited to, the following hardware:
      • o   Facsimile machines
      • o   Photocopiers
      • o   10-key

 

Travel – some domestic travel is required with advanced notice

  • ·         Personal vehicle travel for local trade shows, vendor fairs, etc.
  • ·         Flights and hotel travel for regional or national trade shows, vendor fairs, etc.

 

Time Management – the ability to manage one’s time, prioritize projects and work under deadlines

 

Language

  • ·         English – must be able to communicate and understand the English language utilizing any and all forms of communication (written, verbal, visual, etc.)

 

 

Scheduling

  • ·         Must be willing and able to work assigned shift/schedule/provisory period as defined by supervision based on staffing needs
  • ·         Must be able to provide reliable transportation for self to and from assigned worksite(s). Transportation can include but is not limited to self-transport, car-pooling, hired drivers, horse & buggy, bicycle, etc.  Neither Lehman’s nor Lehman’s supervision is responsible for securing or providing reliable transportation for this position.
  • ·         Dependability - must be willing and able to maintain proper attendance and punctuality standards; must be reliable, responsible and fulfill all employment obligations

 

Skills

  • ·         Interpersonal skills which include but are not limited to:
    • o   Extrovert/Social – being able to initiate and/or maintain a positive rapport with all departments of the Lehman’s business as well as external vendors.  Examples include but are not limited to:
      • §  Meeting quality standards for service
      • §  Notice and appropriately interpret social cues when interacting with Lehman’s customers and/or co-workers
  • o   Creativity – using artistic abilities to bring ideas from concept to completion in a timely and fiscally responsible manner
  • o   Fiscal responsibility – working within monetary guidelines for all projects
  • o   Integrity – adhere to moral/ethical principles established by the corporate culture
  • o   Fairness – adhering to the principals of being non-biased and just
  • o   Trustworthy – deserving of trust and/or confidence, dependable, reliable
  • o   Strong Work Ethic – adhering to the moral benefit and importance of work and its inherent ability to strengthen character
  • o   Self-Control – being able to maintain an appropriate and calm composure, keeping emotions in check, controlling anger and avoiding aggressive behaviors in all situations
  • o   Stress Tolerance – accepting criticism and dealing calmly and effectively with high stress situations
  • o   Initiative – willingness to take on responsibilities and challenges
  • o   Attention to Detail – thorough in completing work tasks
  • o   Cooperation – being pleasant with others while on the job and displaying a good-natured, cooperative attitude
  • o   Independence – self-guided, ability to work with little or no supervision and complete tasks/projects; closely related to Initiative and Work Ethic
  • o   Adaptability/Flexibility – being open to change (positive or negative) and to considerable variety in the workplace
  • ·         Training Skills which include but are not limited to:
    • o   Study and maintain up-to-date product knowledge of all Lehman’s products
    • o   Ability to accurately learn and implement knowledge of new computer programs
    • o   Ability to teach and assist other team members with product knowledge, software questions, promotions, etc.
    • ·         Physical skills which include but are not limited to:
      • o   Motor Skills -  the ability to use fine and gross motor skills to complete decorating projects and assisting visitors in the store (example: using fingers to pick up string or using hands, legs and back to lift a package from the floor)
      • o   Dexterity – skill of being able to  use hands, feet, eyes, body in coordination with each other to complete a given project or task
      • o   Safety – the ability to observe gauges, dials, or other indicators, whether analog or digital, to make sure appliance is working properly
      • ·         Cognitive skills which include but are not limited to:
        • o   Computation – the act, process or method of using/performing calculations
        • o   Analytical – the ability to process information in a logical way
        • o   Communicative – the ability to interacting with and relay pertinent information to a variety of individuals in a variety of ways (written, verbal, visual, etc.)
        • ·         Technical/Electronic skills which include but are not limited to:
          • o   The ability to learn and correctly operate a computer to:
            • §  Look up work related information
            • §  Use email to read and write business correspondence
            • §  Read and respond to employee related news, policies, updates, etc.
            • §  Ability to add, subtract, multiply and/or divide quickly and correctly with or without electronic assistance (i.e. calculator)
            • §  Create designs, layouts, etc. for print production and/or e-commerce uses
  • o   The ability to learn and correctly operate various computer software programs directly pertaining to the ability to perform ones job appropriately
  • o   The ability to learn and correctly operate company telephone and paging system
  • o   Willingness and ability to learn new technologies and/or programs/software
  • ·         Attention to Detail – the ability to be accurate, organized and meet/exceed deadlines
  • ·         Office Culture – ability to possess or work with/in an environment that is light hearted but steady.  Personality traits that would be helpful but not necessary are:
    • o   Good sense of humor
    • o   Light hearted
    • o   Engaging
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